Manager - Administration – Add a Hotel
About Adding Hotels:
This is where you add a new hotel to your account. Once this is complete, the hotel is then available to add to any of your events. See the Related Link below for information about adding a hotel to an event.
Field Descriptions:
General tab –
Most fields on this tab are self-explanatory. The only required field when adding a hotel is the Hotel Name; all others are optional. However, it’s definitely a good idea to enter as much information as possible about the hotel when you add it.
Hotel Name (required) – Enter the name of this hotel as you’d like it to appear on your registration forms.
Address, Contact Information – Enter all address and contact info you have for this hotel.
Room Types tab –
This tab specifies the types of rooms (and their pricing, if you’d like) that are available at this hotel.
Add a New Room Type button – Click to define the room types available at this hotel. See the Related Link below for more information.
Column Descriptions – When one or more room types have been specified, the columns below display for each type.
Room Type – The name given to this room type, such as Double or Suite.
Room Rate – The default rate for this room type.
- This rate can be overridden in your event without changing the default rate here. For example, if the room rate specified here is $99 for a Double Room and you have negotiated a rate of $89 for an event, you can change the room rate in the event to $89 but the room rate specified here will remain at $99.
Edit button – Edits this room type.
Advanced tab –
This tab is used to create default descriptive information for the account level hotel template. When this hotel is then added to an event, the content entered here will populate into the event level hotel configuration.
- This window is used to add descriptive text for this hotel at the account level, which means that it will display on the More Info page for this hotel whenever this hotel is added to any event. You can also add text inside the event which is then appended (added) to the text specified here; see the Event Builder information in the Related Links below for more information.
Confirmation Email –
This tab is used to specify a default hotel confirmation email that you can send to all attendees who select this hotel.
Subject Line & Message fields – Text of the email you would like to send to your attendees to confirm their hotel reservation. This email can be sent from the Lodging Booking List.
- This window is used to specify the hotel confirmation number email content to be sent to attendees who select this hotel; this email can be sent from the Lodging Booking List report. Any additional email content that has been specified in the event will be appended to the content specified here.
Additional Information:
None.
Related Links:
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