Topic:

My attendees make their selections from a variety of courses, workshops, seminars, etc. How do I include a list of selected Agenda Items in the event emails that my attendee's receive?

Solution:

By default, all of your attendees receive a Confirmation email (“Thank you for registering…”) before your event begins. You can modify the content of this emails if you would like. You can also create email content for your various Agenda Items or activities, and this content is then appended (added) to the bottom of the event email. The attendee would then receive one email that provides general information about the event followed by a line or two (whatever you specify) of detail about each of the Agenda Items they have selected.  An alternative is to send registrants a complete schedule or list of their selected Agenda Items in PDF format. Show me how...

First, be sure that you have enabled the reminder email on the Emails tab of the Event Builder.

• If there is no Start Date entered for your event on the Start page, Event Basics section, then the reminder email with the Agenda Item information will be sent based on the start date of the individual Agenda Item.

Then, you will want to add some explanatory text to your event confirmation and/or reminder email(s) indicating that a list of their selected Agenda Items is below. You may also want to add a blank line or two at the bottom of these emails, to provide some space above the additional email content that will be added here for each Agenda Item.

• See the Related Links below for more information about how to modify your event confirmation and reminder emails.

To create email content for an Agenda Item:

1. Edit your Event and click on the Registration Form Pages tab, then the Agenda page. 
2. Edit one of your Agenda Items (or create a new one). The Agenda Item Details panel displays.
3. Click on the Advanced Section
4. Click the link titled Add Confirmation Email Addendum. The Email Editor window displays.
5. Add a short description of the Agenda Item. This is the text that will be added to bottom the confirmation email sent to your attendees. 
   • You will probably want to add a blank line or two at the end of this content, to provide some space between this text and the text for additional Agenda Item(s).
   • For example:  "Thursday 10 a.m. workshop selection: Implementing System Security."
6. Save your changes and repeat these steps for all of the Agenda Items for which you want to specify supplement email content.

Additional Information:

You can use the same steps to add a similar append (addition) to the registrants' Reminder Emails that they receive (if reminder emails are enabled for your event). Simply click the link in the Advanced section of the Agenda Item Properties panel to Add Reminder Email Addendum and follow the same steps above.

• See the related links for further assistance modifying or using the Reminder Emails.

This type of functionality works best when the field Type for the Agenda Item is a checkbox, where the attendee makes a selection by checking the box. For other fields Types (such as multiple choice dropdown list or radio buttons) your content will need to be more generic, indicating only that they have made a selection from this field and that they can click their Attendee Record to review the details.

Related Links:

• How do the reminder emails work?
• How do I modify the confirmation email that my attendees receive? 
• How do I modify the reminder email my attendees receive?
• How do I apply the event theme to my event emails?
• How do I insert a document in the Content Editor? 
• How do I insert a hyperlink in the Content Editor?
• User's Guide - Event Builder - HTML Content Editor 
  

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