Topic:

I would like to offer a group discount on my registration form. How should I set that up?

Solution:

Group Discounts can be set up in your event in order to offer a reduced price for any Event Fee or Agenda Item in your Event when multiple people register together in a group. In order to offer a group discount, you will need to create a Group Discount Rule for your Event.

This rule, once created, can apply to your Event Fee(s) or specific Agenda Items that your registrants select. You can apply the Group Discount Rule to all of your registrants or only enable it for specific Registrant Types by applying it to individual Event Fees or Agenda Items created on your Event. Your registrants must select the correct number of the same item to qualify for the discount. For Example: With a discount rule of "When 3 people register, apply a discount of 50% to additional 1 registrant", three registrants must all select the same qualifying item in order for the discount to take effect. This is true regardless of the number of items selected in the discount rule.

To create a Group Discount Rule for your Event:

1. Edit your Event and click on the Start page.
2. Scroll down to the Registration Rules section.
3. If it is not already selected, select the checkbox to Allow Group Registrations. Additional options will display.
4. Click on the link titled Apply a Discount Rule. The Discount Rule window will open.
5. Complete the following fields to define the discount:

   When ___ [or more] people register - Enter the minimum number of registrants that qualify for a group discount. Select the "or more" option in the second dropdown list to apply this discount to groups of at least the number you entered.

   apply a discount of ___ - Enter the percentage or amount of the discount to apply to the group.

   Percent/US Dollar - Select the appropriate type of discount that you wish to apply from the dropdown menu.

   • The currency displayed here is based on the default currency setting for the Event. You can change the currency for your Event on the Checkout page of the Event Builder.

   to Additional ___ / All / Any Additional registrant(s) - After the minimum group size is met, select which members of the group are to be discounted.

   • Additional ___ - Use this option to apply the discount to an additional number of registrants over the minimum, and enter the number of extra registrants that will receive the discount. 
     Example: If your discount is something like "buy 3, get the next two at $50 off", select the "Additional" option and enter "2" in the number field.
   • All - Select this option to apply this discount to everyone in the group.
     Example: If your discount is something like "groups of 4 or more receive 30% off each registration", select the "All" option here to apply this discount to all members of that group.
   • Any Additional - Select this option to apply the discount to all registrants over the minimum.
     Example: If your discount is something like "register 3 at the regular price and all additional people in the group get $75 off each", select the "Any Additional" option here.
     
     
6. Expire this rule (optional) - Select this checkbox to force this discount to end on a specific date.

   Rule expires at midnight MST on - Enter the date for the last day that this Discount Rule would apply.

7. Select the Item(s) to apply this Discount Rule to:
   
   
   • Apply this rule to All/Selected Items - If you apply the rule to ALL fee items, then the entire registration will be discounted for the group members that meet the Discount Rule requirements. Changing this setting to apply to Selected fee items will allow you to choose the individual Event Fees and/or Agenda Items / Fees that exist on your Event.
   • If you only wish to apply this rule to select Registrant Types, then you can choose the Event Fees and Agenda Items that only apply to those types.
     • For example: If you want to offer the group discount to your Member Registrant Types and not your Non-Member Registrant Types, then you will want to apply the Discount Rule to the Member Event Fees only. More on Event Fees and Registrant Types...
     • If you have choosen Selected Items for the discount rule, then the discount will only apply to registrants in the group that using the same Registrant Type (Event Fee) or have all selected the same Agenda Item(s).
       
       
8. Enter a Group Discount Message to display on the Start page of your registration form.
   • This message is used to let registrants know about your Group Discount.
   • For example: "Group Discounts are available for this event."
     
     
9. Verify the "What's This" pop-up message.
   • Next to the Group Discount Message created in the previous step, a "What's This" link appears that explains the details of the Group Discount Rule.
   • This message is created for you using the values that you entered for your Discount Rule.
   • You can change this message (although we recommend that you do not modify it). Note: Once the default message has been modified the values will no longer automatically change if you modify the Discount Rule settings and amounts.
     
     
10. Save your changes.

Examples:

How do I set up a "buy one get one free" discount?

Your rule should read: "When 1 person registers, apply a discount of 100 Percent to Additional 1 registrant(s)."

How do I set up a "buy two get the third free" discount?

Your rule should read: "When 2 people register, apply a discount of 100 Percent to Additional 1 registrant(s)."

How do I set up a "buy three, get two more at $75 off" discount?

Your rule should read: "When 3 people register, apply a discount of 75 Dollars to Additional 2 registrant(s)."

How do I set up a $50 discount to all attendees in a group of 5 or more?

Your rule should read: "When 5 or more people register, apply a discount of 50 Dollars to All registrant(s)."

How do I give a 30% discount to all additional attendees when a group of at least 5 registers (i.e., five at the regular price, everybody beyond that gets a 30% discount)?

Your rule should read: "When 5 or more people register, apply a discount of 30 Percent to Any Additional registrant(s)."

Additional Information:

• You can only have one Group Discount Rule enabled for an Event.
  
  
• Changing the Discount Rule - If you change the Discount Rule after you have taken live registrations, then the new Discount Rule settings will only apply to any new groups of registrants.
• If an existing group registration is updated or the group size changes, causing a change in fees or quantities, then the original Group Discount Rule will continue to apply to their group registration.
• You can view the version of the Discount Rule that was applied to a specific group by running the Group Discount Report located on the Standard Reports tab on the dashboard. Hover your mouse over a group listed on that report to see the details of the Discount Rule that was applied to a particular group.
  
  
• Fee Calculation - Here is the order in which discounts and taxes are applied to fees on a registration form. This is calculated on the payment or checkout page at the end of a group registration.

1. Regular Fee
2. Early-Bird discount or Late Fee (if applicable)
3. Group Discount
4. Discount Codes (if applicable)
5. Taxes (if applicable)

= Total Charge

Related Links:

• How do I allow or disallow group registrations for my Event? 
• How do registrant types work with group registrations?
• How do I run a report that shows the group discount given to my attendees?
• What are registrant types, and how do I create a new one?
• What is the Event Fee and how do I use it?
• How do I charge different registration fees to various registrant types?
• How do I charge fees for optional, scheduled activities (Agenda Items)?
• User's Guide - Event Builder - Discount Rule
• User's Guide - Event Builder - Checkout page - Payment Options
• RegOnline User's Group Discussion - The perfect timing and discounts for early-bird incentives 
   

Keywords: group, groups, discount, discounts, minimum, maximum, group rate, rates, Discount Rule, Rules, Promotion, Promotions