Event Builder - Discount Rule

Common Questions:

• How do I set up group discounts?
• How do group registrations work?
• How do I charge fees for optional, scheduled activities?
• How do I add registration fees to my event?
• How do I create an agenda item?

About Group Discount Rules:

Discount Rules are rules that apply to groups of people that register together. You can use this section to create a discount rule that applies to Event Fees and/or Agenda Items / Fees selected by the various registrants in a group. For example, if you wanted to create a Buy-Two-Get-One Free discount for all or some of your registrants then you will create that rule here.

Note: Discount Rules will only apply to groups of registrants and never individual registrants. You can only have one Discount Rule active for an Event.

Field Descriptions:

Enable - Select/Clear this checkbox to turn on/off the Discount Rule for this Event. This can also be enabled/disabled from the Registration Rules section on the previous window.

The following fields will be used to define your Group Discount Rule:

When ___ [or more] people register, - Enter the minimum number of registrants that qualify for a group discount. Select the "or more" option in the second dropdown list to apply this discount to groups of at least the number you entered.

apply a discount of ___ - Enter the percentage or amount of the discount to apply to the group.

Percent/US Dollar - Select the appropriate type of discount that you wish to apply from the dropdown menu.

• The currency displayed here is based on the default currency setting for the Event. You can change the currency for your Event on the Checkout page of the Event Builder.

to Additional ___ / All / Any Additional registrant(s) - After the minimum group size is met, select which members of the group are to be discounted.

• Additional ___ - Use this option to apply the discount to an additional number of registrants over the minimum, and enter the number of extra registrants that will receive the discount. 
  Example: If your discount is something like "buy 3, get the next two at $50 off", select the "Additional" option and enter "2" in the number field.
• All - Select this option to apply this discount to everyone in the group.
  Example: If your discount is something like "groups of 4 or more receive 30% off each registration", select the "All" option here to apply this discount to all members of that group.
• Any Additional - Select this option to apply the discount to all registrants over the minimum.
  Example: If your discount is something like "register 3 at the regular price and all additional people in the group get $75 off each", select the "Any Additional" option here.

Apply this rule to all / selected items - Click this link to apply this group discount rule to either all of the fee items in your event, or just to specific items in your event.

• When "all items" is enabled, the Discount Rule is applied to all Event Fees and Agenda Items with fees associated with them that your registrants select.
• Your registrants must select the correct number of the same item to qualify for the discount. For Example: With a discount rule of "When 3 people register, apply a discount of 50% to additional 1 registrant", three registrants must all select the same qualifying item in order for the discount to take effect. This is true regardless of the number of items selected in the discount rule.
• When "selected items" is enabled, a listing of all Event Fees and/or Agenda Items in your event displays. Check the appropriate boxes to apply this Discount Rule only to specific items.

Expire this rule (optional) - Check this box to cause this discount to end as of a date you specify. When checked, an additional field displays below.

Rule expires at midnight MST on - Enter the date for the last day that this Discount Rule would apply.

Group Discount message - This is the message that displays to registrants on the Start page of the registration form.

• Default message: "Group discounts are available for this event."

"What's this?" pop-up message - This message appears to registrants when the click on the "What's this?" link from the Start page next to the Group Discount message. The message automatically appears when a Group Discount Rule is defined in this window. The text here changes based on the entries made in the first set of fields in this window (When ___ people register...).

• We recommend that you do not change this content. You can enter any message that you wish into this field using the HTML Content Editor, however changing any part of the text will cause the automatic merge of data from the Discount Rule fields to no longer function.
• Click the "restore default" link to restore this message to the default value, which is based on the entries made in the "When ___ people register..." line in this window. 

Additional Information:

Here is the order in which discounts and taxes are applied to fees on a registration form. This is calculated on the payment or checkout page at the end of a group registration.

1. Regular Fee
2. Early-Bird discount or Late Fee applied
3. Group Discount applied
4. Discount Codes (if applicable) applied
5. Taxes (if applicable) applied

= Total Charge

Keywords: group, groups, discount, discounts, minimum, maximum, group rate, rates