Topic:

How do I set up early-bird and late prices for my Event registration fees?

Solution:

Using the Early-Bird pricing features you can create fees in your Event that have early, standard, and late pricing all in one item. Fees can be set up as Event Fees or Agenda Items and the Early-Bird feature is available in both locations.

To set up Early / Late pricing for for a single Event Fee that was created on the Start page:

If you only have a single registration fee for your Event and you have setup an Event Fee on the Start page of your registration form, then you can set up an Early and/or Late price for your Event Fee in the same method as stated above.

First you will need to edit the Advanced Fee options for your Event Fee:

1. Edit your Event and click on the Start page.
2. In the Event Fee field, make sure that your standard registration fee is entered and click on the Advanced link.
3. This will open the Advanced Fee Option window, click the Options link next to the Standard Price to add your Early/ Late price for your Event.
4. Enter the following pricing information for this Event Fee and save your changes.

Standard price - The standard cost of this Agenda Item. If there is an entry in the Early-bird or Late Price field (Early or Late pricing options section of the Agenda Item), it will override this Regular Price based on the date(s) entered.

• Field format: no dollar signs; cents if needed.
  • For example: 1000  or  875.25
• The default currency for this Event is based on the entry selected on the Checkout page, Currency (Exchange Rate) for this Event field.

Pricing Schedule - Click the Options link next to the Standard Price field to expand this section. The Pricing Options section is used to set up early and late prices for this item. Click Add Early Price to add any early bird pricing and click Add Late/Onsite Price to add a late price.

• For example: Your Event registration fee is $100, and you also have an early registration fee of $75 if you register on or before December 15, 2007, as well as a late registration fee of $150 for any registrations entered after April 30, 2008. In this example click Add Early Price, and make the applicable entries below, then click Add Late/Onsite Price and add the remaining entries.

• Standard Price: 100

  Early-bird Price:	75	Ends:	11:59 AM	12/16/2007
  Late/Onsite Price:	150	Starts:	12:00 AM	04/30/2008

Early/Late Price - Enter the early and/or late cost of this Agenda Item, if any.

• An amount here overrides the entry in the Regular Price field above during the dates specified.
• Field format: no dollar signs; cents if needed.
• The default currency for this Event is based on the entry selected on the Checkout page in the "Currency of this Event" field.
• You can also charge your Early price to only the first X registrants by entering the number of registrants who will receive this price into the For the first ___ registrant(s) field.

Ends / Starts - Enter the date(s) and time(s) before and after which the price changes, if applicable.

To set up Early / Late pricing for an Event Fee that was created for a particular Registrant Type:

You can also set up an Event Fee for the various Registrant Types.  The process to add an Early-Bird or Late price to the individual Event Fees for your Registrant Types is the same as the Single Event Fee that is described above. 

1. Edit your Event
2. Click on the Registration Form Pages tab and then the Start page.
3. Click Add a New Registrant Type or edit an existing Registrant Type
4. Click on the Advanced Section and follow the instructions above (step 4) for setting up an Early-Bird or Late price for a single Event Fee.

To set up Early / Late pricing for your Agenda Item / Fee:

1. Edit your Event
2. Click on the Registration Form Pages tab and then the Agenda page
3. Click the Add Agenda Item button (or edit an existing item). The Agenda Item Properties panel displays.
4. Make the required entries for your Agenda Item
   • See the Related Links below for further assistance creating an Agenda Item.
5. Enter the following pricing information for this Agenda Item:

Standard price - The standard cost of this Agenda Item. If there is an entry in the Early-bird or Late Price field (Early or Late pricing options section of the Agenda Item), it will override this Regular Price based on the date(s) entered.

• Field format: no dollar signs; cents if needed.
• The default currency for this Event is based on the entry selected on the Checkout page, Currency (Exchange Rate) for this Event field.

Pricing Schedule - Click the Options link next to the Standard Price field to expand this section. The Pricing Options section is used to set up early and late prices for this item. Click Add Early Price to add any early bird pricing and click Add Late/Onsite Price to add a late price.

• For example: Your Event registration fee is $100, and you also have an early registration fee of $75 if you register on or before December 15, 2007, as well as a late registration fee of $150 for any registrations entered after April 30, 2008. In this example click Add Early Price, and make the applicable entries below, then click Add Late/Onsite Price and add the remaining entries.

  Standard Price: 100

  Early Price:	75	Ends:	11:59 AM	12/16/2007
  Late/Onsite Price:	150	Starts:	12:00 AM	04/30/2008

Early/Late Price - Enter the early and/or late cost of this Agenda Item, if any.

• An amount here overrides the entry in the Regular Price field above during the dates specified.
• Field format: no dollar signs; cents if needed.
• The default currency for this Event is based on the entry selected on the Checkout page in the "Currency of this Event" field.
• You can also charge your Early price to only the first X registrants by entering the number of registrants who will receive this price into the For the first ___ registrant(s) field.

Ends / Starts - Enter the date(s) and time(s) before and after which the price changes, if applicable.

Related Links:

• How do I add registration fees to my event?
• How do I charge different registration fees to various registrant types?
• How do I charge fees for optional, scheduled activities?
• How do I create a discount code?
• How do I set up group discounts? 
• User's Guide - Event Builder - Advanced Event Fee Options
• RegOnline User's Group Discussion - The perfect timing and discounts for early-bird incentives

Keywords: Early-bird, earlybird, discount, pricing structure, Discount Features, Registration Fee Discounts