Topic:

I'd like to offer some of my attendees a discounted registration if they know a specific code word. How do I setup a discount or invitation code?

Solution:

You can create a "secret code" word or Discount Code that instructs our system to subtract a specified amount or percentage from the cost of any Agenda Item, Event Fee, or Merchandise item.

To create a new discount code for an Agenda Item:

1. Edit your Event and click on the Registration Form Pages tab. 
2. Click on the Agenda page. 
3. Edit the Agenda Item (or create a new one) where you wish to setup the discount code. The Define Agenda Item Properties panel displays.
4. Click Options next to the Standard Price field..  Here you will find the Discount/Access Codes section where you can add your code(s). 
   • Field Descriptions:
     • Label On Form-  Enter the text that you want to display on the registration form next to the discount code input field.
       • For example: "Enter your discount code here"
     • Require All Attendees to Enter a Code to Select Item- Select this checkbox if you would like to force registrants to enter in a discount code.
       • This is suggested for invitation only items that require an access code to select
5. Click Add Code to enter each code individually, or click Bulk Load to upload many codes at once.
• If you clicked Add Code, complete the following fields:
• Code Type - Selecting Discount will allow this code to adjust the cost of this item. Access will allow the code to be used as a password.
• Code - Enter the code word that your registrants will enter.
• Select how the code will affect the price of this item. For example: Decrease Price By 10 Percent.
• Code Use Limit - Enter the total number of times this code can be used.
• If you clicked Bulk Load:
• Discount (Invitation) codes - Enter in the discount code(s) that you wish to use for this Fee item.
  • The formula for a discount code is:   Code=-amount (code equals minus amount). 
    • No dollar sign or decimal point is necessary.
    • The 'Code' is what you want registrants to enter in order to receive the discount.
    • You can create a limit on the number of uses of a particular discount code by entering the limit in parenthesis after the amount.
      • For example: This is a discount code with only 10 uses: code1=-100%(10)
    • You can enter more than one discount code simply by putting a comma between each completed code.  Remember not to add any extra spaces anywhere in the formula (including after or before commas separating multiple codes).
      • For example: code1=-25(5),code2=-35.75(10),code3=-30%,code4=-42.5%(50)
6. Save your changes.

To create a new discount code for an Event Fee created on the Start page:

1. Edit your Event and click on the Start page
2. In the Event Fee field, make sure that your standard registration fee or cost is entered and click on the Advanced link. This will open the Advanced Fee Options window.
3. Click the Options link next to the Standard Price field.  Here you will find the Discount/Access Codes section where you can add your discount code(s). 
   • Field Descriptions:
     • Label On Form-  Enter the text that you want to display on the registration form next to the discount code input field.
       • For example: "Enter your discount code here"
     • Require All Attendees to Enter a Code to Select Item- Select this checkbox if you would like to force registrants to enter in a discount code.
       • This is suggested for invitation only items that require an access code to select
4. Click Add Code to enter each code individually, or click Bulk Load to upload many codes at once.
• If you clicked Add Code, complete the following fields:
• Code Type - Selecting Discount will allow this code to adjust the cost of this item. Access will allow the code to be used as a password.
• Code - Enter the code word that your registrants will enter.
• Select how the code will affect the price of this item. For example: Decrease Price By 10 Percent.
• Code Use Limit - Enter the total number of times this code can be used.
• If you clicked Bulk Load:
• Discount (Invitation) codes - Enter in the discount code(s) that you wish to use for this Fee item.
  • The formula for a discount code is:   Code=-amount (code equals minus amount). 
    • No dollar sign or decimal point is necessary.
    • The 'Code' is what you want registrants to enter in order to receive the discount.
    • You can create a limit on the number of uses of a particular discount code by entering the limit in parenthesis after the amount.
      • For example: This is a discount code with only 10 uses: code1=-100%(10)
    • You can enter more than one discount code simply by putting a comma between each completed code.  Remember not to add any extra spaces anywhere in the formula (including after or before commas separating multiple codes).
      • For example: code1=-25(5),code2=-35.75(10),code3=-30%,code4=-42.5%(50)
5. Save your changes.

To create a new discount code for a Registrant Type Event Fee:

1. Edit your Event and click on the Registration Form Pages and then the Start page.
2. Click on Add a New Registrant Type link or Edit an existing one. The Define Registrant Type window will open.
3. Click to expand the Advanced section.
4. In the Event Fee field, make sure that standard registration fee or cost is entered and click on the Advanced link This will open the Advanced Fee Options window.
5. Click the Options link next to the Standard Price field.  Here you will find the Discount/Access Codes section where you can add your code(s). 
   • Field Descriptions:
     • Label On Form-  Enter the text that you want to display on the registration form next to the discount code input field.
       • For example: "Enter your discount code here"
     • Require All Attendees to Enter a Code to Select Item- Select this checkbox if you would like to force registrants to enter in a discount code.
       • This is suggested for invitation only items that require an access code to select
6. Click Add Code to enter each code individually, or click Bulk Load to upload many codes at once.
• If you clicked Add Code, complete the following fields:
• Code Type - Selecting Discount will allow this code to adjust the cost of this item. Access will allow the code to be used as a password.
• Code - Enter the code word that your registrants will enter.
• Select how the code will affect the price of this item. For example: Decrease Price By 10 Percent.
• Code Use Limit - Enter the total number of times this code can be used.
• If you clicked Bulk Load:
• Discount (Invitation) codes - Enter in the discount code(s) that you wish to use for this Fee item.
  • The formula for a discount code is:   Code=-amount (code equals minus amount). 
    • No dollar sign or decimal point is necessary.
    • The 'Code' is what you want registrants to enter in order to receive the discount.
    • You can create a limit on the number of uses of a particular discount code by entering the limit in parenthesis after the amount.
      • For example: This is a discount code with only 10 uses: code1=-100%(10)
    • You can enter more than one discount code simply by putting a comma between each completed code.  Remember not to add any extra spaces anywhere in the formula (including after or before commas separating multiple codes).
      • For example: code1=-25(5),code2=-35.75(10),code3=-30%,code4=-42.5%(50)
7. Save your changes.

Additional Information:

• Note that discount codes are not case-sensitive.
• If you create a discount code, then the discount code field appear for all registrants.  There is not a way to hide the entry box.  However if you only need this field for applying discount codes on the "back-end", then you can enter something like "For Admin Use Only" in the Label On Form field. This way the registrant does not know it is being used specifically for a discount.

Related Links:

• How do I create a discount code that can be used a limited number of times? 
• How do I set up early-bird, standard, and/or late price for my event?
• How do I set up group discounts?  
• What are registrant types, and how do I create a new one? 
• How do I set up a single registration fee for my event? 
• How do I charge different registration fees to various registrant types?
• How do I create a manual, one-time credit for a registrant?

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